Users and Definitions  


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An Overview of Course Systems for Users

Who uses the Course Request System?

picCollege Approver

College Approver - The college representative that coordinates courses for approval at the college executive committee meeting. He or she also records the approval signature and date for each course the committee approves.

picCommittee on Courses Approver

Committee on Courses Approver - The representative of the Committee on Courses that coordinates all undergraduate, graduate and professional courses for approval at the Committee on Courses meeting. He or she also records the approval signature and date for each course the council approves.

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Faculty Approver - The faculty member on the College Executive Committee, Graduate Council or Committee on Courses that reviews course proposals online via CRAMS or CRS. This faculty member provides feedback and approval before passing it along.

picGraduate Approver

Graduate Approver - The representative of the Graduate Division and Graduate Council that coordinates courses for approval at the Graduate Council meeting. He or she also records the approval signature and date for each course the council approves.

picPreparer

Preparer - The person who prepares the proposal to create, restore or modify a course and enters it in CRAMS or CRS. Find a preparer.

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Reviewer - The courses specialist that reviews proposals, makes any editorial changes, ensures they meet requirements and then passes them along to the College Executive Committee, Graduate Division or Committee on Courses for approval.

CRAMS or CRS Terms


WIPQ (Work-in-Progress Queue)
For CRAMS: Proposals saved but not yet submitted appear in this queue. New courses are green, modified courses are tan (or pink, depending on your monitor) and reviewed courses are red. You can access the WIPQ from the CRAMS Main Menu.


For CRS: Proposals that are saved and not submitted, cross-listed courses awaiting approval, other subject codes the preparer has been given access to, and returned courses.

Withdraw/Unwithdraw 
For CRAMS: If the department changes its mind and decides to withdraw a course submission before it has been approved, the course can be withdrawn at the preparer stage. If the department then decides to get the course approved, it can "unwithdraw" the course at the preparer stage and pick up where they left off. Learn more.
 

For CRS: Withdraw a course in CRS by using the trash can. CRS will keep a history of WITHDRAWN courses.

Sweep/Unsweep  
For CRAMS: If the department changes its mind about a course after it has been approved and wants it unapproved, the reviewer can "sweep" the course. Think of it as sweeping a course under a rug. That way, if the department decides to reinstate the course, the reviewer can "unsweep" it and retrieve it in its previously approved form.

For CRS: 

Unapproved courses will handled by the Course Specialist if the Committee on Courses approves that the course be unapproved.