Course Management - Dealing with Cross-Listed Courses  


NOTE:

  • A course that is cross-listed is actually a single course with multiple course numbers. For example, the courseChicano Sociology has two course numbers, ETST 128 and SOC 128. Although the course numbers differ, almost all other aspects of a set of cross-listed courses are identical. Therefore, CRAMS is designed to copy most of the information from one cross-listed course to its partner(s), thus eliminating the need to input the same information multiple times.
  • When preparing a set of cross-listed courses in which one course is new and the other has been previously approved, make the modifications on the previously approved course to minimize manual updating.
  • To create new cross-listed courses or to modify existing ones, follow the procedures below, which show SOC 100 cross-listed with PSYC 100 and ANTH 100.

Initiating Department (creates or updates SOC 100)

  1. If SOC 100 is a new course, follow the instructions in "Create a Course Guide" but do not complete the Cross-listed field at this time.
  2. If SOC 100 is an existing course, follow the instructions in "Modify a Course Guide", but do not complete the Cross-listed field at this time.
  3. After all fields except the Cross-listed field have been updated and approval
    signatures have been entered, click Save Work, then click Yes.
  4. Follow the instructions under a) or b) below, whichever is applicable:
    1. To cross-list PSYC 100 as a new course, double-click or right-click in the Cross-
      listed field, whether SOC 100 is new or existing, respectively.
      1. Enter PSYC 100 in the appropriate fields.
      2. Click Add.

        pic

      3. At the next screen click the button that reads If PSYC 100 is not listed above,click this button.

        pic

      4. Click Save. NOTE All of the information for SOC 100 is now duplicated in
        PSYC100, which has gone to that preparer's WIPQ. Use Remove to remove the
        course if it was added in error, but you must contact the PSYC 100 preparer to
        have them withdraw the course from their WIPQ.

        pic

    2. To cross-list with ANTH 100, which is an existing course; double-click or right-click
      in the Cross-listed field, depending on whether SOC 100 is a new or existing
      course, respectively.
      1. Enter ANTH 100 in the appropriate fields.
      2. If the courses are being cross-listed for the first time, enter the justification;
        otherwise, if SOC 100 and ANTH 100 are currently cross-listed enter "N/A"
        in the Justification field.
      3. Click Add.
      4. Single-click the version of ANTH 100 to be cross-listed (usually the most recent
        version), then click Select. DO NOT click twice because you will create two
        working copies of the course.
        NOTE: All of the information for SOC 100 is now duplicated in ANTH 100, which
        has gone to that preparer's WIPQ. Use Remove to remove the course if it was
        added in error, but you must contact the ANTH 100 preparer to have them
        withdraw the course from their WIPQ (see "Withdraw / Unwithdraw a Course Guide").

        pic

      5. Click Save.
    3. To save SOC 100 for later revision, click Save Work, then click Menu to exit the
      course.
      NOTE: Saved courses may be accessed through the Work-in-Progress Queue
      (WIPQ) at the CRAMS Main Menu.

      Or

      To submit SOC 100 to the Reviewer (Registrar's Office), click Submit Course.
    4. After submitting SOC 100, the PSYC and ANTH departments will be notified by
      E-mail that courses are in their WIPQ; they should update the justification, approvals,
      and submit their courses.

Receiving Departments (receive PSYC 100 and ANTH 100)

  1. Click Work-in-Progress Queue.
  2. Double-click PSYC or ANTH or single-click the course, then click Select.
  3. Enter missing information, which may include the following:
    • Renumbered From
    • Closing Notes
    • Requires approval of the Univ. Honors Prog.
    • Print E-Z segment in General Catalog
    • Breadth Requirement Statement or Other Breadth Requirement Statement
    • Instructor(s)
    • Approval signatures and dates
    • Justification
    • Preparer information
  4. To save the course for later revision, click Save Work (top left of the screen), then
    click Menu (top right of the screen) to exit the course.
    NOTE Saved courses may be accessed through the Work-in-Progress Queue (WIPQ)
    at the CRAMS main menu.

    Or

    To submit the course to the Reviewer (Registrar's Office), click Submit Course (near
    the Save Work button). If you find you have submitted in error, call the Reviewer to
    have the course returned to you.
  5. If you revised fields whose content is common to SOC 100, ANTH 100, and PSYC
    100, the other departments will be notified by E-mail that their courses have been
    returned to their WIPQs. The Change Summary will show the fields that were revised.