One-Time Events  


Reserve a Room for a One-Time Event

Faculty and Staff may reserve a classroom for an academic-related event such as a review session, film screening or guest speaker.

If you need a room for a conference or symposium, or a nonacademic event (e.g., student organization meeting, retirement party, etc.), please contact Highlander Event Scheduling.

Events with food also go through Highlander Event Scheduling as we cannot provide custodial service.

Explore Available Rooms

Explore classrooms, seating capacities and media options with Smart Classrooms.

Reserve a Room

E-mail Margaret Stewart or Heather Edberg with a request that includes:

  • Your event name
  • The connected academic course
  • Event date(s)
  • Start and end time(s)
  • Number of rooms needed
  • Room size needed
  • If you have a specific classroom in mind, please tell us which one

Room requests for events after 6 p.m. and on weekends can be processed up to six months in advance. Events before 6 p.m. (M-F) can be scheduled after the second week of the quarter.

Visit Smart Classrooms to see media technology available in each general assignment classroom.

To request a classroom with specific technology for ongoing academic activities (lectures, etc.), please see Scheduling Academic Course Activities.

Reservation Confirmation

If your request can be accommodated, you will receive an email confirming your reservation. If it cannot, you will receive an email to that effect (usually with suggestions for alternative rooms).

The start time of your event will reflect a 10-minute passing time (e.g., 9:10 a.m. if 9 a.m. is requested).

Early Media Set Up

If you need to get into the classroom early to set up any equipment, please contact Multimedia Technologies at (951) 827-3041 or

Locked Out?

When you reserve a room, we take steps to make sure it will be unlocked for you. However, sometimes doors get locked accidentally. Call our office (during office hours) and we can help you. If your event takes place after 4:30 p.m. or on the weekend, contact UCR Police at (951) 827-5222 and they can unlock the door for you. Be sure to have your email confirmation or room permit to show the officer on duty!