Setting up a waitlist
Wait list information will roll
from the previous comparable quarter with all other scheduling information.
Thus, when setting up a wait list for 05S, information will have been rolled
over from 04S.
As the wait list is being activated
for the first time in 04S, there will be no comparable data to roll forward for
the first three quarters it is in production. Departments wishing to use the
wait list in 04S, 04F, and 05W will need to enter all wait list information
manually for those quarters. Those departments choosing to implement wait lists
for the first time after 05W will need to follow a similar process for the
first three quarters they use wait lists.
The default setting for a wait list
is "N—Do not keep a wait list".
To turn it on, locate field RC045
on the lower right hand corner of screen 129: "Wait List". Enter a
"Y" in this field.
If a class has a corequesite, you must turn the wait list on for all corequisite sections. For example, if a lecture has a corequisite discussion, the wait list field must be set to
"Y" for both sections. Both sections must also have a number entered
in the field for wait list size (see the next paragraph for instructions on
setting wait list size). The sizes of the wait list do not have to match; they
just need to be turned on with some number entered in the size field.
Set the size of the wait
list
Locate field RC187 on the bottom
middle of screen 129: "Wait List Max". Enter the size of the wait
list.
Determining
an appropriate length for your wait list.
The first year of your wait list
use will require you to determine an appropriate starting length for your wait
list. A report of unduplicated
unsuccessful add attempts for Spring 03 courses is included with the
first release of this document. The accuracy of these records is not expected
to be high in the first year or two of wait list use. This is due to add
attempts being controlled in various other manners in past years. For example,
some students do not attempt actual enrollment using PAWS once they have seen
in the Schedule of Classes
that seats are not available. Many departments control add activity using
permit codes, which are not reflected in the report. Other departments have lowered
enrollment maximums to control enrollment. Still others have never matched
overall discussion enrollment limits to lecture enrollment. It is expected that
the reports will have increasing accuracy as departments move toward wait list
use and away from other enrollment management techniques.
Please use the reports as a starting point only. Your own and your faculty’s
good judgment and experience are the best tools to use at this point. It is
suggested you start with conservative wait list lengths and adjust them upward as appropriate. Do
not use screen 127 to determine unmet demand. It does not now
and has never contained a record of unduplicated demand. This screen will
either be modified or a new screen created to accurately display unduplicated
demand in the future. Reports of unduplicated attempts in future quarters will
be available on e-Print, title TBA.
Looking at your wait list
You can see the students on your
wait list, as well as indication if they were added by permit code on screen 108.
As of Spring 2004, this screen is view only.
Putting the wait list on
hold
Please note that holding the wait
list will hold wait list processing until you either turn it back on by
entering "Y" or close it by entering "C". Students
attempting to add themselves to the wait list will receive a message on GROWL
indicating simply that the course is full.
Locate field RC045 on the lower
right hand corner of screen 129: "Wait List".
Enter an "H" in this
field.
Closing the wait list
Locate field RC045 on the lower right
hand corner of screen 129: "Wait List".
Enter a "C" in this
field.
Please note that closing the wait list will
drop all the names off screen 108 that evening. All students on the wait list
will receive a web mail advising them the wait list for this section has been
closed and to look for another section if appropriate.