New Things to Know Whether or Not to Use Wait Lists

 

New Hold status for courses.

It is no longer necessary to artificially lower course maximums if you are wish to restrict new enrollment in a course or are having some type of course "crisis." You may use the new hold option in the course status field instead.

To hold a course

This feature is available to you whether or not you have a wait list for a particular course. To hold a course, locate field RC090 at the top middle of screen 129: "Status".

Enter an "H" in this field.

Students attempting to add a held course on PAWS will get a message indicating the course is full whether it is full or not, whether it has a wait list or not, and regardless of the value entered in the wait list field. As far as the student can see, a held course is a full course.

Removing a hold from a course

Locate field RC090 at the top middle of screen 129: "Status".
Enter an "O—Open" or "C—Closed" in this field as appropriate.

Revised permit codes

Permit codes have changed significantly with the introduction of the wait list. Use of the "P" code, which is common now, will drop dramatically. Additionally, most permit codes will require the student, not the advisor, to choose a section and complete enrollment using PAWS. This will not only lessen work for advisors but will provide permitted students much more flexibility in choosing sections. Please familiarize yourself with all enrollment codes before using making any enrollment adjustments in Spring 2004 and beyond.

Permit code descriptions and use

A

Administrative Add the student to the course section—Administrative function, bypasses all restrictions. For Registrar’s use only.

D

Drop the course section/permit/authorization. Enter a Drop Reason if you want to retain the Drop on the student’s record.

P

Give the student a Permit to request a course, bypassing all controls except course closed and time conflict; allow a student to waitlist (only allowed for courses with waitlist turned on; waitlist limit checking will be done at the time the student tries to add himself to the waitlist). Follow up with an "R" entry if you want to enroll a student in a course immediately. Otherwise, the student will choose a section and enroll himself using PAWS.

R

Request the course section; all limits, restrictions and conflicts will be respected. Used by anyone authorized to use the 1C4 screen. The "R" code works the same as it always has. It is strongly suggested that an "R" be entered before any of the permit codes to ensure no problems are overlooked (oops, student hasn’t met the prerequisite; oops, there is a time conflict; etc. ). For example:

"R", then "P"

" R", then "T"

T

Give the student a Permit to request a course and bypass all controls except time conflicts. All other registration restrictions are enforced. Follow up with an "R" entry if you want to enroll a student in a course immediately. Otherwise, the student will choose a section and enroll himself using PAWS.

U

Give the student a Permit to request a section, bypassing all controls except course closed; allow a student to waitlist (only allowed for courses with waitlist turned on; waitlist limit checking will be done at the time the student tries to add himself to the waitlist). Follow up with an "R" entry if you want to enroll a student in a course immediately. Otherwise, the student will choose a section and enroll himself using PAWS.

V

Give student a Permit to request the section; bypassing all controls. Follow up with an "R" entry if you want to enroll a student in a course immediately. Otherwise, the student will choose a section and enroll himself using PAWS.

The "V" is a powerful code. Use it sparingly. Always precede the "V" with an "R" to ensure you haven’t missed any problems. This is the same instruction given for the “P” code prior to Spring 2004.

W

Place the student on the wait list for the section. Functions similarly to the "R" code but is used after you determine the course is full and has a wait list.  You will not know that a course has a wait list unter AFTER you request it so the proper sequence to add a student to the wait list would be

"R" (to request the course and realize it is full and has a wait list) then "P", then "W"
or
" R", then "T", then "W"

If you decide you want to get a student into the course that minute, regardless of a wait list, use one of the override codes, followed by the

"R" code. For example:
"" R", then "P", then "R"
or
" R", then "T", then "R"

X

Display Open Section List. Fabulous, little known function! This function toggles you to screen 105 to find open sections. Use it for those rare occasions when you are helping a student with his enrollment traumas—to the point of completing his enrollment rather than sending him away to use PAWS.

Hit enter/return to page through all open sections and return to screen 1C4.

  1. If the course type is LEC, the system will display other open sections where type=LEC and there are no time conflicts.
  2. If the course type is not LEC, the system will display only open sections of the same course type and activity group where there are no time conflicts.

New PAWS enrollment layout

The PAWS layout for enrollment has been revised to function similarly to the layout used by staff on screen 1C4. Students will select an action code (add, drop, wait list, etc.) along with the appropriate call numbers and submit all of their requests at one time. They will then be presented with a screen that shows the resulting action (enrolled, dropped, waitlisted) along with a clear message for any courses that are problematic (course full, prerequisite not met, corequisite required, etc.) all in one screen. Please take the time to either review the revised PAWS tour or PAWS itself using a student ID. Be sure to return the student’s enrollment status when you are done. You may also contact the Registrar’s Office to borrow a volunteer student.